MyTimetable is packed with features

All available out of the box, ready for you to use.

Fully personalised timetables

MyTimetable allows students to personalise their timetable, for example by adding and removing course timetables and study programme timetables. Students can also pick their student sets, even further personalising their timetable.

Timetables can also be shown automatically using existing integrations, for example by using module enrolments from your student information system or Blackboard as an additional source of information.

Already offering personalised timetables straight from your timetabling process? It is also possible to disable personalisation in MyTimetable, or limit usage to lecturers and staff.

Views for every use case

Students and staff will be familiar with and appreciate the many graphical views MyTimetable offers. Timetables can be shown per day, week, or month, or using a list view for date ranges such as semesters.

Colours are used to visualise different activity types. Overlap between activities can be highlighted, so students can use MyTimetable to compile a clash-free timetable before enrolling for courses.

Synchronise with third-party calendars

Personalised timetables can be published to Microsoft Office 365, Microsoft Exchange or Google Calendar using push synchronisation, providing up-to-date calendars for staff and students. Timetables become part of staff calendars, resulting in complete and correct availability information when making appointments with co-workers.

A pull-based synchronisation using iCalendar feeds is available for calendar applications such as Microsoft Outlook, Google Calendar, Apple Calendar and various smartphone calendar applications.

Enable your support staff

Support staff can assist students and teachers by quickly looking up timetables. Room and building timetables can be shown in several convenient views.

The availability view allows for a birds-eye view on several rooms or a complete building. It can be used to swiftly resolve practical problems, or to locate unoccupied rooms for ad-hoc meetings.

Publishing strategies

MyTimetable supports several publishing strategies, for example to publish draft activities. You can use tagging to mark draft activities in your timetabling software, or consider all activities as draft until the start of a semester. It is possible to publish draft activities to staff only, allowing them to give feedback on their timetable.

Downloads in many formats

Timetables can be downloaded in multiple formats, such as printable PDFs, making it easy to print your timetable while retaining the great layout of MyTimetable.

Other formats, such as CSV and iCalendar files are also supported.

Security

Timetabling data can be fully secured using a role-based access model. For example, staff or draft timetables can be hidden from students when necessary, or students can be locked down to view only their personal timetable.

Feature overview

Timetables

  • Personalised timetable per user
  • Support for many timetable types: module, programme of study, programmes of study group, student set, student set group, student, staff, activity group, section, building (zone), location, location group, equipment, tag
  • Support for activity types, can be used to colour or filter activities
  • Support for draft activities, which can be hidden for certain user groups
  • Custom date ranges, such as semesters
  • Custom week names/numbers to match your academic calendar
  • Customisation of the source data to publish
  • Publish multiple study years by combining data sources
  • Merge multiple data sources, e.g. a data source per department
  • Combine merging data sources and publishing multiple study years
  • Internationalised timetable data supported
  • Use external data to provision user profiles

Push synchronisation

  • Microsoft Exchange
  • Microsoft Office 365
  • Google Apps for Education
  • Google Calendar

Pull synchronisation

  • Microsoft Outlook
  • Google Calendar
  • Apple Calendar
  • Smartphone and tablet calendar apps
  • Other applications that support iCalendar subscriptions

Export formats

  • PDF (week, list)
  • PDF list by location
  • Comma separated values (CSV), to use with for example Microsoft Excel
  • iCalendar

Interface

  • Wide range of timetable views available out of the box
  • Mobile interface for smartphones and tablets
  • Condensed view; group activities by day of the week
  • Tailored views for support staff available, such as an availability view
  • Easy navigation
  • Custom branding
  • Fully internationalised
  • Show timetables in institution time zone or user time zone
  • Show room information in MyTimetable
  • Highlight overlap in a timetable
  • Extensive help page available
  • Link to timetables from external systems, e.g. from your course catalogue
  • Link to external systems from MyTimetable, e.g. to your digital learning environment
  • Use QR codes or NFC tags to enable quick access to room timetables

Security

  • Role-based access to timetables
  • Role-based access to draft activities
  • Integration with any authentication system

Management

  • Provisioning API and toolkit available
  • Web based administration panel

Supported timetable data sources

  • Scientia Syllabus Plus, via Scientia Enterprise Reporting Database
  • Semestry TermTime
  • Capita FHE UNIT-e
  • Scientia Exam Scheduler
  • Untis
  • OSIRIS
  • Simac Presto 4
  • Built-in MyTimetable data source
  • Custom data source
  • Support for other timetabling software can be added on request, contact us if you are interested in this
  • Other data sources can be added on request, contact us if you are interested in this

MyTimetable also offers a wide range of integrations

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